April 24th 2012

Easy ways to integrate Evernote

Regardless if you’re married to your Mac, iPad, iPhone, iPod Touch or other much-needed device, one app that is a must-have to download is Evernote. (Okay, it works for Windows and other hand-held gear, too… we’re just a little biased).

Evernote is an app that keeps track of anything and everything.

Whether you’ve had it for years or are now just thinking of downloading it, here are the top tips and tricks for getting the most out of it.

 

Manage Your Contacts

Evernote is an excellent source for keeping track of your growing list of contacts. It is helpful for expanding those past the ones that you regularly keep in touch with, when you want to keep the clutter out of your phone’s address book (think: that contact you met at the conference last year).

All you need to do is create a Contacts folder, and tag any messages with keywords that will help remember who they are. If they are someone in your building, write your work title. If you might have a possible business venture with someone else, note what the plan was.

Even better, you can directly scan their business cards, save them to Evernote, and Evernote will use their character recognition to install all of their contact info. You don’t even need to type it.

Simplifying Web Clips

The Web clipping feature on Evernote is great, but sometimes we don’t want to save the entire page; instead, we might want to score a paragraph or section, or even just an image. For this, get the Firefox extension or the Chrome extension, which limits what you can take by highlighting just the part you want to save. Highlight it as per usual, then tap or clip on the Clip Selection.

Mobile Must-Have

To get the most out of your mobile version of Evernote, take loads of pictures, record as you need to, scan in everything, and transfer as much as possible. It’s great to have it, literally, in the palm of your hand.

Tweet and Email

Both of these will let you remind yourself of details that you want to keep in line. You can link your Evernote account to accept Twitter message, and import important emails for later reference. Evernote assigns users an email address for receiving email to be turned into notes, which helps those who are constantly emailing themselves details to remind them of whatever, anyway. Even better, Evernote automatically sets the subject and changes the body, as well as deals with the attachments.

Local and Shared Folders

Sometimes you down want to upload all your data, especially if files are too large and security is an issue. In that case, create a Local Folder that won’t be synced. Because the default is to have a Synced folder, choose the option of a  “Local Notebook” instead of “Synchronized Notebook.” Not only won’t this sync, but it also won’t be used in your quota.  One caveat: you can’t change the notebook type after it is made. But because copying and pasting can be done with these, this isn’t much of an issue if you need to move them.

Shared notebooks, on the other hand, are perfect for those working together on projects. Users can create and modify notebooks, and send them to each other. If they don’t need to be able to edit the material, you can also share with users that don’t have an Evernote account.

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Andrew's Biography

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Andrew loves art and design, and pursues his studies in his final year at the Ontario College of Art and Design. He loves seeking out new artists and giving them their dues, and in his spare time, focuses on his own abstract sculpture.